Setting Up Bank Accounts

Before you can import bank statements, you need to create at least one Account in Circlevine. An account represents a real-world bank account or cash fund.

Account Types

Circlevine supports two types of accounts:

Bank Account

Use this for accounts where you upload CSV bank statements. This is the most common type. - Transactions are imported via file upload. - Supports automatic column mapping and deduplication.

Cash Account

Use this for petty cash, cash-in-hand, or any fund where there is no bank statement. - Transactions are entered manually via a spreadsheet-style interface. - Ideal for tracking cash collections at events.

Creating an Account

1. Navigate to Transactions → Accounts in the sidebar.
2. Click Create Account.
3. Fill in:
4. Name — A descriptive name (e.g., "FNB Cheque Account", "Petty Cash").
5. Type — Bank or Cash.
6. Bank Name — (Optional) The name of your bank (e.g., "First National Bank").
7. Account Number — (Optional) For your own reference.
8. Description — (Optional) Any notes about this account.
9. Click Save.

Multiple Accounts

Most organisations will have at least one bank account. Larger clubs may have several — for example, a main operating account and a savings account. Circlevine handles multiple accounts seamlessly:

• Each bank statement upload is linked to a specific account.
• Dashboard widgets can filter by account or show data across all accounts.
• Reports can be broken down by account.
• Inter-account transfers can be tracked (see the Transactions guide for details).